Free Tools for Planning a Trip or an Event
Budget planners, itineraries, guest lists, and packing checklists — the practical side of planning a trip or an event, without a spreadsheet from scratch.
Planning a trip or an event both come down to the same handful of unglamorous tasks: figure out a budget, build a list of what needs to happen, and keep track of who's involved. Neither needs a paid app — here's the free version of both.
Planning a trip
Start with the budget, since it shapes every other decision. Our Travel Budget Planner breaks costs into per-day categories (lodging, food, transport, activities) and one-time costs (flights, insurance), and totals both automatically as you adjust numbers.
From there, a day-by-day itinerary keeps the trip from being a blank page once you land, and a packing list — organized by trip type (beach, business, camping, international, winter) — means you're not trying to remember everything the morning you leave.
The Travel Countdown & To-Do Planner works backward from your departure date, so you know exactly when to book flights, arrange insurance, and notify your bank — rather than remembering all of it at once the week before.
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Planning an event
Weddings, birthdays, and corporate events follow the same basic shape — a budget, a task timeline, a guest list, and a day-of schedule. Our Event Checklist & Timeline Planner has templates for all three, counting back from your event date so nothing gets left until the last week.
The complete set for both: